Note: most state agencies have adopted this interpretation, however some state agencies may vary. Employers must ensure their employees have access to the electronic pay stubs and the capability of printing the electronic statements. Reasonable interpretation of this law says an employer can comply with the pay stub requirements in these states by furnishing an electronic pay stub that employees can print. The pay statements are not required to be delivered with the check or in another medium. These states require employers to provide a written or printed pay statement that details the employee’s pay information. In those cases, state agencies might require additional items like the capability to print the electronic statements. Note: most states have adopted this interpretation, however some state agencies may vary. Employees must be able to access the electronic pay stubs. A reasonable interpretation of the law suggests that an employer can comply with the pay stub requirements in these states by furnishing an electronic pay stub. It is not required that the pay statement be in writing or on paper. The following states require employers to furnish or provide a statement at details an employee’s pay information. This means an employer may deliver a pay statement in an electronic format, if the employer elects to provide pay stubs to employees. The following states do not require employers to provide a statement that details an employee’s pay information. According to PaperlessPay, these are the requirements by state for the delivery of employee pay information: No Requirement States
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So before choosing how to go about paying your employees, ensure you’re following state compliance. The Fair Labor Standards Act (FLSA) does not require an employer to provide employees with pay stubs, however it does require that employers keep accurate records of hours worked and wages paid to employees. PrimePay's all-inclusive payroll, tax, and HR bundle lets you get back to business quicker. While almost 100 percent of employees receive their pay through direct deposit, many small businesses still choose to use paper checks for their payroll. But arguably one of the most important decisions you’ll make with regards to your employees is how you’re going to handle the payroll process. Taking care of your employees is your best ticket to success within your small business.
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